• Executive Administrator

    Location US-IN-Indianapolis
    Job ID
    2018-8270
    Category
    Office and Administrative Support
    Company Name
    TriMedx, LLC
  • Overview

    The Executive Administrative Assistant provides executive level support by managing calendars, communications, travel schedules, and reports as assigned. This role organizes and develops information and materials necessary for Board and other meetings, special projects, presentations, and reports and provides additional support as assigned. The Executive Administrative Assistant also collaborates with other Central Office associates to manage office activities and professionally represents TRIMEDX all interactions by demonstrating a commitment to the mission, vision, and core values.

    Responsibilities

    • Support Executive
    • Manage calendars, emails, travel arrangements, expenses
    • Perform additional support tasks: coordinate meetings (including Board Meetings), prepare documents, take notes/minutes, send reminders/responses, maintain files
    • Communicate with C-level customers and vendors
    • Organize and develop information and materials necessary for special projects, presentations, and reports
    • Maintain assigned public areas (e.g. conference room, break room)
    • Collaborate with other associates to manage office activities and events

    Qualifications

    • Associates degree in Business Administration or a related field preferred; Bachelor's degree a plus
    • Minimum 5 years of support experience with at least 3 years of experience providing executive level support
    • Experience in a large (over $500m), nationally operated company preferred
    • Experience in supervision of support staff a plus
    • Demonstrate thorough knowledge of Microsoft Office applications required
    • Ability to manage time and set priorities amidst multiple tasks and deadlines
    • Ability to manage with little supervision
    • Ability to work comfortably with all levels of the organization
    • Creativity and problem solving skills
    • Project management skills
    • Excellent organization and planning skills
    • Strong written and verbal communication skills
    • Ability to work with confidential information required

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