Executive Administrative Assistant

US-IN-Indianapolis
Job ID
2017-7737
Category
Office and Administrative Support
Company Name
TriMedx, LLC

Overview

This position provides executive level support by managing calendars, communications, travel schedules, and reports for three VP level individuals at our corporate headquarters. This role organizes and develops information and materials necessary for Board and other meetings, special projects, presentations and reports, and provides additional support as need. The Executive Administrative Assistant also collaborates with other corporate associates to manage office activities and professionally represent TRIMEDX by demonstrating a commitment to the mission, vision, and values.

Responsibilities

  • Support three executives including an EVP, SVP, and VP
  • Manage calendars, emails, travel arrangements, and expenses
  • Coordinate meetings (including Board Meetings), prepare documents, take notes/minutes, send reminders/responses,and  maintain files
  • Communicate with C-level customers and vendors
  • Organize and develop information and materials necessary for special projects, presentations, and reports
  • Collaborate with other associates to manage office activities and events

Qualifications

  • Associates degree preferred; Bachelor's degree a plus
  • Minimum 5 years of support experience with at least 3 years of experience providing executive level support.
  • Demonstrate thorough knowledge of Microsoft Office applications required
  • Ability to manage time and set priorities amidst multiple tasks and deadlines
  • Experience scheduling and coordinating international travel preferred
  • Ability to work independently with little supervision
  • Ability to communicate comfortably at all levels of the organization
  • Creativity and problem solving skills
  • Project management skills
  • Excellent organization and planning skills
  • Strong written and verbal communication skills
  • Ability to work with confidential information required

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